Ethics & Responsibility

SJC donation effectiveness


SJC CODE OF ETHICS AND OPERATIONAL STANDARDS

CODE OF ETHICS
C1. PREAMBLE
C2. GENERAL PRINCIPLES
C3. ORGANIZATIONAL PRINCIPLES
C4. SOCIAL JUSTICE PRINCIPLES
OPERATIONAL STANDARDS
S1. ORGANIZATIONAL INTEGRITY
S2. GOVERNANCE
S3. MANAGEMENT PRACTICES AND HUMAN RESOURCES
S4. FINANCES
S5. COMMUNICATIONS TO THE PUBLIC
S6. FUNDRAISING
S7. COMPLIANCE

Code of Ethics and Operational Standards

1 CODE OF ETHICS
C1. PREAMBLE
C1.1 The Code of Ethics sets out the basic ethical principles of Social Justice
Connection (SJC).
C1.2 The SJC supports the protection and promotion of human rights through its
education and advocacy activities.
C1.3 As part of Canadian civil society, the SJC promotes and supports the advancement
of a flourishing civil society in Canada and abroad. The strengthening of people’s
organizations, voluntary agencies and other socially beneficial institutions is integral to
the promotion of social justice.
C2. GENERAL PRINCIPLES
C2.1 Human Rights – In all of its activities, the SJC should respect and promote the
human rights and dignity of all people.
C2.2 Accountability – The SJC is primarily accountable to its members and secondarily
to its partners, staff, donors and the Canadian public.
C2.3 Transparency – The SJC should communicate freely and accurately with its staff,
partners, members and the public.
C2.4 Fairness – The SJC should practise and promote equity and justice in all its
activities.

C3. ORGANIZATIONAL PRINCIPLES
The SJC should ensure that these General Principles (C2) are incorporated into its
structure, governance and operations.

C4. SOCIAL JUSTICE PRINCIPLES
A commitment to social justice should foster and promote the full realization of human
rights and fundamental freedoms. To reach this goal, the SJC should:
C4.1 Address the root causes, and not merely the symptoms, of global inequality;
C4.2 Promote social justice through the equitable distribution of power, wealth and
access to resources;
C4.3 Work in solidarity with poor, oppressed and marginalized people to organize and
improve their situation;
C4.4 Be environmentally, socially and economically sustainable, and should protect the
well-being of future generations;
C4.5 Promote peaceful solutions to international, national or local conflict.

OPERATIONAL STANDARDS

S1 ORGANIZATIONAL INTEGRITY
S1.1 The affairs of the SJC shall be conducted with integrity and transparency. The SJC
shall make full, open, and accurate disclosure to the public of relevant information
concerning its goals, programs, finances, activities, results, effectiveness and governance.
Exceptions are personnel matters, legal matters, proprietary information and ethical and
legal requirements of personal privacy.
S1.2 The SJC shall ensure that complaints are dealt with in a timely manner and
impartially, respecting the rights of involved parties for confidentiality and disclosure.
S1.3 The SJC shall comply with all applicable federal laws and regulations as well as
laws and regulations of provinces or municipalities in which it is based or operates. When
conducting activities outside of Canada the SJC shall be aware of foreign laws and
regulations governing its activities.
S1.4 The SJC shall oppose and shall not be a participant to any wrongdoing or financial
impropriety. It shall take prompt and firm corrective action whenever and wherever
wrong-doing of any kind has been committed by any member of its governing body,
employee, or volunteer.
S1.5 SJC board and staff members shall act in the best interests of SJC, rather than in the
furtherance of personal interests or interests of third parties. SJC board and staff
members shall disclose to the organization any personal interest which he or she may have in
any matter pending before the organization and shall refrain from participation in any
decision on such matter.

S2 GOVERNANCE
S2.1 The SJC shall be governed fairly and responsibly by an independent, active, and
informed Board of Directors that have been elected by SJC members.
S2.2 The members of the Board of Directors shall know and abide by the bylaws of the
SJC.
S2.3 The members of the Board of Directors shall establish and periodically review a
governance framework suitable for fulfilling SJC ‘s mandate. The governance framework
shall enable SJC to make timely decisions and to meet its responsibilities. The framework
shall include an appropriate governance structure and operations; relationship of senior
staff and the governing body; and decision-making processes

S3 MANAGEMENT PRACTICES AND HUMAN RESOURCES
The SJC shall:
S3.1 Endeavour to follow sound management and operational practices appropriate to its
mission, operations and governance structure;
S3.2 Provide employees and volunteers with job descriptions or duties that detail the
organization’s expectations;
S3.3 Have clear, well-defined, written policies and procedures relating to its employees
and volunteers and a process for communicating these policies and procedures; and
ensure that the policies clearly define and protect the rights of these individuals;
S3.4 Clearly describe and communicate compensation and benefits to each employee,
and make financial arrangements to honour its financial commitments;
S3.5 Respect the right of employees to organize into unions or associations and bargain
collective agreements; and
S3.6 Educate employees and volunteers on the Code of Ethics and Operational
Standards.

S4 FINANCES
S4.1 The SJC shall conduct its finances in such a way as to ensure appropriate use of
funds and accountability to donors. It shall operate according to a budget approved by its
governing body and have sound internal controls and documented financial policies and
procedures.
S4.2 The SJC shall ensure that there are sufficient resources for effective administration
and appropriate fundraising.
S4.3 The SJC shall have its annual financial statements either audited or reviewed by a
certified accountant and shall make them easily accessible to the public.

S5 COMMUNICATIONS WITH THE PUBLIC
S5.1 The SJC shall ensure that images and text included in all communications to the
public, including education presentations:
a) respect the dignity and rights of the individuals portrayed and their way of life;
b) are accurate, balanced, truthful and representative of reality;
c) portray local communities as active agents in their own development process
and do not fuel prejudice or foster a sense of Northern superiority; and
d) encourage a sense of solidarity which emphasizes the interconnectedness and
interdependence between the Canadian public and the people shown in the image
or discussed in the text.
e) adhere to principles of truthfulness, accuracy, fairness and public
accountability;
f) contain accurate information and any inadvertent error, be admitted and
corrected promptly;
S5.2 We promote a nuanced understanding of issues from an international perspective
that rejects ethnocentric or similarly biased points of view;
S5.3 We clearly distinguish between education and advocacy;
S5.4 We remain free of associations, activities and funding that may compromise
integrity or damage credibility;
S5.5 We are vigilant and unhesitant about holding those with power accountable.

S6 FUNDRAISING
S6.1 Fundraising solicitations shall be truthful, shall accurately describe the SJC’s
identity, purpose, programs and need, shall only make claims which the SJC can fulfill,
and shall treat donors and potential donors with respect. There shall be no misleading
information or images (including material omissions or exaggerations of fact), nor any
other communication which would tend to create a false impression or misunderstanding,
and no use of high-pressure tactics in soliciting donations.
S6.2 The SJC Organization shall ensure that:
a) the public is informed of the way it intends to use donated resources;
b) when members of the public are invited to support a specific project or
purpose, the SJC will inform them by an announcement in the Upstream Journal
when time permits, or through e-mail news bulletins, and on its web site should
the donations be reassigned and the reasons for these planned alternative uses;
c) the public is informed whether those seeking donations are volunteers,
employees or hired solicitors of the SJC;
d) its donors are encouraged to ask questions when making a donation and they
are given prompt, truthful and forthright answers; and e) its donors receive
appropriate acknowledgment but are not publicly identified without their consent.
S6.3 SJC policy is not to accept donations which compromise its ethics, program focus or
other interests;
S6.4 The SJC will send appropriate receipts to donors in a timely manner.
S6.5 The SJC shall control all fundraising activities conducted on its behalf. In the event
that external fundraisers are used, the Organization shall have a written fundraising
contract and shall avoid disproportionate private gain by those external fundraisers.
S6.8 When the SJC carries out an activity that involves both fundraising and
programming there shall be appropriate allocation of fundraising and program expenses.

S7 COMPLIANCE
S7.1 Should anyone believe that Social Justice Connection has not acted according
to its Code of Ethics, that person is asked to bring his/her complaint to:
a) The Executive Director; should the alleged breach of conduct be perpetrated by
another employee, volunteer or intern. If the Executive Director cannot respond to
the alleged breach of conduct satisfactorily, he/she should bring it to the Board of
Directors.
b) The Board of Directors; should the alleged breach of conduct be perpetrated by
the Executive Director or by a member of the Board of Directors.
S7.2 In all cases the alleged breach of conduct should be reported to the Board of
Directors.